Adjunct Instructor Resources

Setting up your Andrew Account and Onboarding with the University

Obtaining an Andrew Account:

Your Andrew account is your gateway to the computing environment at Carnegie Mellon and provides access to email, network registration, public computer labs, Workday (CMU's global human resources, payroll, benefits and time tracking system) and other resources.

Prior to assigning your Andrew account, Identity Services may send you an email asking you to complete a Prior Affiliation Questionnaire (PAQ). If you have a prior affiliation with the university (i.e., you are a former CMU student or a rehire), you may be required to complete the PAQ.
Once the PAQ is completed, you will receive an email with instructions for setting up your Andrew ID/password and DUO 2fa. You will not receive access to your Andrew account until these tasks are completed.
Your Andrew ID is assigned by Identity Service and cannot be changed.
If you already have an Andrew ID from prior employment or are an alumnus, contact Identity Services for instructions on how to set up DUO 2fa or to reset your password.

Workday Onboarding Tasks:

Workday provides Carnegie Mellon University with a unified, global human resources, payroll, benefits and time tracking system designed to meet the needs of higher education.

Once you have your Andrew ID/password and DUO 2fa, access Workday.
Log in to Workday by entering your Andrew ID and password.
Once you have logged in to Workday, complete all of your onboarding tasks [pdf]*, or you can wait until your first day and complete the tasks during a scheduled session.
Workday Quick Guides are available to assist with the completion of your onboarding tasks.

Form I-9 and Verify:

Federal law requires employers to verify the employment eligibility and identity of all employees hired to work in the United States through a Form I-9.

Form I-9 Section 1* must be completed in Workday no later than your first day of employment.
Form I-9 Section 2* must be completed in person within three days of your employment start date. Review the original documents from the Form I-9 List of Acceptable Documents [pdf] required to complete Section 2.
Employees assigned to work on a federally funded project must also be E-Verified.

CMU ID Card:

Your CMU ID Card will give you access to:

Campus buildings and several campus parking garages
Pittsburgh Regional Transit & Campus Transportation (if applicable, you may not be eligible for PRT benefits)
Fitness facilities and programs
Events on and off campus
PNC Virtual Wallet
You can either upload a photo for your CMU ID Card before your first day or have your picture taken at The HUB on your first day. The CMU ID Card is not issued until your first day.

Benefits Overview:

As an adjunct instructor, you may not be eligible for benefits. For more information about benefits eligibility, please visit: https://www.cmu.edu/hr/benefits/eligibility/index.html.

If you are eligible for benefits:
- Many of your benefits elections are time sensitive. The Benefits Guide [pdf] is the best resource to learn about election deadlines and the wide range of health and welfare benefits offered at CMU.* (*Members of the AFL-CIO Local 95 — International Union of Operating Engineers are covered under their own contract, which specifies their benefits coverage options.)
- If you plan to add dependents to your benefit elections, you will need to provide supporting documentation [pdf] verifying their relationship to you. You should bring this documentation on your first day.

Setting up your Course and Settling in at Heinz College

First Steps and Resources:

Login to your Andrew email account: Google Mail. Important communications from Heinz and CMU are sent to your Andrew email account. Please check this regularly to stay up to date!
Contact Shryansh Mehta, Executive Director, Marketing and Communications ( shryansh@andrew.cmu.edu ) with a professional picture and your background information to add to our online faculty and adjunct instructor directory. Examples of other faculty and instructor profiles can be found here: https://www.heinz.cmu.edu/faculty-research/profiles/.
Review the Heinz College Adjunct Instructor Handbook. Andrew ID login required.

Canvas:

Canvas is the learning management system used by CMU.

Request a Canvas site for your course here.
Access a training module to learn the basics of setting up your course in the system:
- https://www.cmu.edu/teaching/online/webinars/
- Recorded Canvas training session
View CMU’s FAQ page if you have questions.
Contact the Canvas Help Desk with questions or concerns: canvas-help@andrew.cmu.edu or 412-268-9090.

Zoom:

Zoom is the application used for web conferencing, remote course sessions, virtual office hours, etc.

You can download the Zoom app here that is specific to your CMU account.
Access a training module to learn the basics of Zoom here:
- https://www.cmu.edu/teaching/online/webinars/
- https://www.heinz.cmu.edu/working-remotely/remote-teaching-toolkit

Respondus:

Respondus offers a lockdown browser and Monitor (online proctor) that can be fully integrated within Canvas.The CMU download of this lockdown browser directs students to the Canvas login where they can access any quizzes or assessments directly. The CMU download is available here: https://www.respondus.com/lockdown/download.php?id=959744705The lockdown browser prevents students from opening other websites or applications while an exam is underway.Respondus Monitor offers remote proctoring by using audio and video recordings using a student’s webcam (can be integrated in their laptop or a separate webcam hooked up to their computer). The system flags recordings with suspicious activity, i.e. if a student leaves the computer screen, accesses other materials on their work surface, etc.

More information about remote assessments can be found here: https://www.cmu.edu/teaching/online/webinars/
Also, please view this PDF of instructions to enable Respondus lockdown browser and/or Respondus Monitor as a requirement for your assessments.

CMU's Student Services Suite (S3):

S3 Faculty Course & Grade Information is a grade submission program that allows instructors to electronically submit or change grades within a current semester.

To access your roster: https://www.cmu.edu/es/docs/roster-guide.pdf
To upload grades: https://www.cmu.edu/es/docs/grade-upload-guide.pdf

Heinz College Faculty Dashboard:

The Faculty Dashboard is the one place where you can update your course description and syllabus, review applications for available TA positions to note your preferences, and confirm your teaching schedule.

https://eforms.heinz.cmu.edu/facdashboard/
The Course Information Application is used to make changes to your course descriptions, learning objectives, and upload syllabi. Here is a sample of what your screen may look like. Only courses where you are listed as an instructor will be available on your Faculty Dashboard.
- You can use this application to update any relevant course descriptions, learning outcomes, pre-requisites, etc. You can save submissions even if not all pieces have been updated, but you cannot confirm a course until all required fields are complete. Once you confirm a course in the system, the course will no longer appear on your dashboard for you to edit.
- Please contact the Heinz College Office of Academic & Advising Services (heinz-academic-services@andrew.cmu.edu) with any questions about course description or syllabus updates.

Teaching Assistants:

Teaching Assistant Application

This also lives on the Faculty Dashboard. You will be notified by email when it is available for you to review by the Heinz College Office of Academic & Advising Services.
Please review these instructions on how to review student applicants and note your preferences.
Please contact Lori Geraci (lgeraci@andrew.cmu.edu) with any questions about TAs.

Classroom Media

Further documentation is available: https://www.heinz.cmu.edu/current-students/computing-services/documentation

During normal business hours, please contact Educational Technology:
- Eric Pfaffle (412) 268–1115 or epfaffle@andrew.cmu.edu
- Steven Althardt (412) 268‐3617 or salthard@andrew.cmu.edu
After 6pm, please contact Media Technology Services directly at: 412–268–8855 or mediatech@cmu.edu.

Important Carnegie Mellon University Policies

Frequently Asked Questions

Course deadlines:

Heinz College follows its own academic calendar. The add/drop/pass/no pass/audit deadline for mini courses is typically the fifth day of the semester, and the tenth day of the semester for full semester courses.

2024-2025 Academic Calendar

Deadlines for 2024-2025 AY:

Mini 1 add/drop/pass/no pass/audit: 8/30/24
Fall Full Semester add/drop/pass/no pass/audit: 9/9/24
Mini 2 add/drop/pass/no pass/audit: 10/25/24
Mini 3 add/drop/pass/no pass/audit: 1/17/25
Spring Full Semester add/drop/pass/no pass/audit: 1/27/25
Mini 4 add/drop/pass/no pass/audit: 3/14/25
Mini 5 add/drop/pass/no pass/audit: 5/16/25
Summer Full Semester add/drop/pass/no pass/audit: 5/23/25
Mini 6 add/drop/pass/no pass/audit: 6/27/25

Grading deadlines:

Mini 1: 10/23/24 at 4:00pm
Mini 2 and Fall Full Semester: 12/17/24 at 11:45pm
Mini 3: 3/12/25 at 4:00pm
Mini 4 and Spring Full Semester: 5/06/25 at 11:45pm
Mini 5: 6/24/25 at 4:00pm
Mini 6 and Summer Full Semester: 8/5/25 at 4:00pm

Syllabi:

Heinz College collects updated syllabi for all courses each semester.

Please upload to the appropriate course in the Faculty Dashboard ( https://eforms.heinz.cmu.edu/facdashboard/). Please login using your Andrew ID and password. You do not need to upload a syllabus for any systems or capstone projects, independent studies, or executive education (EE-XXX) courses.
Syllabi templates: https://www.cmu.edu/teaching/designteach/syllabus/newcourse/CMU_SyllabusTemplate.docx or https://www.cmu.edu/teaching/designteach/syllabus/newcourse/CMU_SyllabusTemplate.pdf
The Eberly Center for Teaching Excellence has resources available to help create your course syllabus: https://www.cmu.edu/teaching/designteach/syllabus/index.html. They are also available for consultations or one-on-one sessions. Please contact the Eberly Center at eberly-ctr@andrew.cmu.edu if you are interested in scheduling a consultation.

Teaching Assistants (TAs):

Heinz College uses an online application process to elicit student interest in TA positions, as well as for instructors to indicate their preferences.

To be eligible to work as a TA, students must be in good academic standing, and have no academic integrity violations on their record. Generally, students who previously completed the course should have earned a B+ or higher.
In most cases, TA assignments are based on course enrollment. Generally, one TA is assigned for every 20 students registered in a course.
When available for instructors to review, the TA application is accessible on the Faculty Dashboard: https://eforms.heinz.cmu.edu/facdashboard/. You can login using your Andrew ID and password. Please review this PDF for details about how to successfully complete this application.
Please contact the Heinz College Office of Academic & Advising Services (heinz-academic-services@andrew.cmu.edu) with any questions about TAs.

Final exam schedule:

Heinz College creates a final exam schedule for the fall and spring semesters. If your course does not fit that criteria, you can use the last week of class to hold your exam. If you need to schedule an exam outside of your normal class time either to combine sections or to set aside extra time, please contact Heinz Academic Services ( heinz-academic-services@andrew.cmu.edu).

The Heinz College final exam schedule can be found on the Heinz website: https://www.heinz.cmu.edu/current-students/final-exam.

Parking:

https://www.cmu.edu/parking/

Carnegie Mellon has parking lots throughout campus. Employees and students must pay to park on campus. They must enroll in a parking plan during the summer months and the lots are restricted for their use during the daytime. Parking in the East Campus Garage is free weekdays after 5:00 PM, and Saturday and Sunday. Street parking is free of charge on weekdays and Saturday after 6:00 p.m., and all day Sunday. You can purchase a day pass for the East Campus Garage on Forbes Avenue and Beeler Streets.

ID Cards

https://www.cmu.edu/idplus/

An ID card is necessary for access to Hamburg Hall late at night or on Sundays. Anyone with a university ID card may use facilities in the University Center (swimming pool, squash and racquetball courts and fitness machines), is eligible for a discount on drama tickets and computer equipment, and may check out books from Carnegie Mellon and Hillman (University of Pittsburgh) libraries. To obtain an ID card, please visit the Hub, located on the lower level of Warner Hall.

Office space:

We do not generally provide office space for Adjunct instructors, as space in Hamburg Hall is extremely limited. If you need a space in Hamburg Hall to hold scheduled office hours, please follow the link in the next section to request a room.

Reserving a room:

https://www.heinz.cmu.edu/current-students/25-live-room-reservation

If you need a weekly meeting space or a room for an ad hoc event in Hamburg Hall, please use the University’s room reservation system: 25Live ( 25Live). The acronym for Hamburg Hall in this system is HBH.
Any questions regarding room reservations in Hamburg Hall can be directed to hzrooms@andrew.cmu.edu.

Additional resources:

Please review the Adjunct instructor handbook for additional information and resources.

Who to Contact

Operations:

Ann English – Faculty assistants, office assignments, visiting faculty logistics; Associate Dean, Finance and Operations; ame@andrew.cmu.edu; 412-268-4559
Gary Franko – large copy jobs, creative work for brochures or course announcements; Multimedia Designer; gf04@andrew.cmu.edu; 412-268-8282
Emily Marshall – Onboarding questions, Human Resources, Sponsored Projects; Senior Associate Director, Business and Research Services; emily@andrew.cmu.edu; 412-268-2168
Mike Waldo –building/equipment maintenance, furniture, telephones, voicemail, keys; Facilities Manager; mwaldo@andrew.cmu.edu; 412-268-4739

Academic – Academic integrity issues, class scheduling, student concerns/issues:

Jackie Speedy – Associate Dean, School of Public Policy and Management; jspeedy@cmu.edu; 412-268-5980
Andy Wasser – Associate Dean, School of Information Systems and Management; awasser@cmu.edu; 412-268-7639
Dareen Basma – Associate Dean of Diversity, Inclusion, Climate & Equity (DICE); dbasma@andrew.cmu.edu; 412-268-6508

Heinz College Computing Services:

Heinz College Help Desk - General computing questions heinz-computing@andrew.cmu.edu
Rob Jones, Executive Director of Computing and Information Systems; robertj@andrew.cmu.edu ; 412-268-6051
Eric Pfaffle - Instructional technology consultation, Canvas, Video/teleconferencing, course recording, classroom technology; Senior Associate Director of Educational Technology; epfaffle@andrew.cmu.edu; 412-268-1115
Velda Brunson - Computer equipment loan, computer supplies; Senior Administrative Coordinator; Computing Services; vbrunson@andrew.cmu.edu; 412-268-8056

Office of Academic & Advising Services:

General academic services issues: heinz-academic-services@andrew.cmu.edu
Alyson Jarnagin – Senior Director, Academic & Advising Services ajarnagi@andrew.cmu.edu; 412-268-2628
Erin Lovas – course waitlists, course scheduling; Assistant Director, Academic & Advising Services; enl@andrew.cmu.edu; 412-268-4835
Mary Ganska - course waitlists, handbooks, student record updates, syllabi and course descriptions; Assistant, Director, Academic & Advising Services; mganska@andrew.cmu.edu; 412-268-3432
Lori Geraci - TA assignments, Harvard Business cases, student forms, room reservations; Associate Director, Academic & Advising Services; lgeraci@andrew.cmu.edu; 412-268-7249